How to Send Homework by E-mail

Here is what to write in the e-mail.

Important:  Please read through this whole page before you send anything.  There are some important rules all the way through that you need to follow - especially some to avoid viruses.  First of all, so that I know who you are before I open my e-mail, please write the following information in the subject line of your message:

• Your class, your group, your last name, your first name and the homework in question.
• Make it a short as possible - do not use any punctuation such as slashes ( / ), commas (,) or dashes (-) but put as much information in it as you can.

Below is an example for Dominique DuPont in 3ème group SA5 sending me homework questions 1 to 6 on page 65 of the science book:

Example:
To:
CC:
Subject:	3eSA5 DuPont Dominique P 65 Q 1 to 6
(Note: this part of the e-mail is called the body)	Dear Mr. Damon, Please find attached my homework for Week 3. Please send my graded work to the following address: dom_dupont@wanadoo.fr Thank you. - Dominique

• As this student did, you should always put a message in the body explaining what the e-mail is about.  This helps me keep track of my e-mails but also, this reassures me that it is not a computer virus which is using your e-mail address to send me stuff.

• Just as you would for any homework, clearly mark the number of the questions your are answering. You may use abbreviations if you wish.  If it is Question 4 Part C, you can write "4c" on your page.

• In general, I will e-mail my corrections and your grades to the address from which you sent the e-mail. If you would like me to send it to another address, please say so in a little note on the e-mail.

Other Particularities

• E-mails must be sent no later than the date the homework is due. If the homework was to be given in during class on the 14th and your e-mail is dated the 15th, your work is considered late and you will have a grade reduction.

Here is how to send the work:

• Send your work as an attached file ("fichier joint"), it must be one of the formats listed below.  To find out what format your file is, look at the last 3 or 4 letters after its name.  Those letters are called the file extension.  

Format rules: 

• Format of File	Extension	Special considerations:
  a text file	".txt"	no images, graphs, tables are possible
  a Word document	".doc" or ".docx"	the latest version I have is Word 2007
  an Excel spreadsheet	".xls"
  a web page	".html"	please do not forget to send each image file too!
  a Star Office or Open Office	".odt" or ".ods"
  Works	".wks"
  Power Point	".ppt" or ".pptx"	not too many fancy transitions, no sounds, etc.

  I do not have Publisher ".pub" or Pages or any other desktop publishing or word processing program not listed above so I will not be able to see your work in any other format.

• Please scan your work for viruses before giving it to me!

• If you decide to send your work as an attached file, write the name of the file in the body of the e-mail. By the way, you should not call your file "Homework.doc" because if everyone did that, I would soon have dozens of files with the same name. Give it a specific title even if it is 4 or 5 words long. Also, inside the file, remember to put your name and class at the top of the page!

© A.W. Damon 2011

Last modification: 2011-03-01